eRA Commons (https://public.era.nih.gov/commons/) is an online interface where grant applicants, recipients, and federal staff at NIH and grantor agencies can access and share administrative information relating to research grants (see eRA Commons overview).
This infographic provides a high-level overview of the steps taken by applicants/recipients in eRA Commons over the grants lifecycle. Links within the page will guide you to additional resources and information. Here are the steps to navigate the system.
REGISTER YOUR INSTITUTION
Authorized Organizational Representative (AOR) submits application using ASSIST, Workspace, or institutional system. And despite the mechanism of submission, all submissions are made to Grants.gov for federal validations, and are then routed to NIH (eRA).
VIEW NOTICE OF AWARD
Administrator and PI view Notice of Award (NoA) on the Commons Status screen
If errors, AOR resubmits application through Grants.gov
No Commons errors? View assembled application in eRA Commons
Application moves on to agency staff for consideration
Applicants should check Status Info screen for communications from Division of Receipt and Referral
SUBMIT JUST IN TIME
SUBMIT PROGRESS REPORTS
Signing Official (SO)* submits
Research Performance Progress Report (RPPR) annually, to document recipient acccomplishments and compliance with terms of award
(SO)* submits Interim RPPR if the SO has submitted a competing renewal application on or before the date a Final RPPR is due**
** If application is funded, Interim RPPR accepted as the Annual RPPR
If application is not funded, Interim RPPR is accepted as the Final RPPR
Search to see if your institution is already registered with NIH using the IPF Number Search tool.