How can I get an eRA Commons account?
If you are a principal investigator (PI), co-PI, trainee, researcher, post-doctoral student or any other similar scientific role, please be aware that you cannot create your own eRA Commons account. Only a signing official or other administrator at your registered institution can create an account for you. The recommended way to obtain an eRA Commons account is to contact your institution's eRA Commons administrators (such as signing official) and ask them to create an account for you. If you have (or think you have) an account, but cannot remember either the Commons user ID or password, then you must also contact your signing official or other administrator of eRA Commons at your institution.
How is Login.gov Used with eRA Accounts?
After you create an eRA Commons account user ID and password, you also create a Login.gov account, which has a separate user ID and password from that of the eRA account. Therefore, you will have two accounts, each with their own ID and password. You might receive a message indicating that your "account is required to use two-factor authentication to access NIH/eRA systems." When this happens, you must transition to using Login.gov to connect to eRA systems. See Two-Factor Authentication: Use Login.gov with eRA Module.
Signing officials and other administrative roles at a registered institution can use this topic to learn how to create and manage accounts, using the Account Management module (AMM) in eRA Commons.*
- Who Can Create an eRA Commons Account?
- Summary of Steps to Create an Account
- Find Your Signing Official (for Account Updates)
Note: A principal investigator cannot create their own eRA Commons account but has to rely on the signing official or other users listed below to create the account.
Once a recipient organization is registered in eRA Commons (See Register in eRA Commons):
- A signing official account is created and an optional 'account administrator' account may be created
- The signing official at the organization can establish additional user accounts, including other SO accounts
Users who are assigned the following roles can also create accounts:
- Account administrator (AA): all accounts except SO, FCOI accounts, and IAR accounts
- Administrative official (AO): all accounts except SO, BO, FCOI accounts, and IAR accounts, and
- Business official (BO): all accounts except SO, BO, FCOI accounts, and IAR accounts
After creating an account, you can assign any of the eRA Commons roles as needed.
All Senior/Key Personnel and Other Significant Contributors listed on an application are also required to have active eRA Commons usernames (Commons IDs).
Note: A single Commons account can be affiliated with multiple organizations. It does not matter which organization initially establishes the account.
Step 1 — Log into eRA Commons (link for eRA Commons)
Step 2 — Access the Account Management Module: Click the Account Management (Admin) button on the landing page or select Admin from the apps icon in the upper left corner. See Figure 1 or Figure 2.
Click on thumbnail image to expand to full view.
Figure 1: eRA Commons screen after login, showing the Account Management (Admin) button
Figure 2: The eRA Commons screen after login, where you can click on the apps icon and select the Admin menu option
Step 3 — Search Accounts to Ensure an Account Does Not Already Exist: From Admin, click on Accounts>Account Management sub-menu. Clicking on Account Management opens the AMM Search Accounts screen. Before creating a new account, ensure an account does not already exist for that individual by completing a search of all eRA Commons accounts.
If an account does not exist for a name you entered, a message will be displayed on the top of the screen. Then a Create New Account button will appear at the bottom of the screen.
Note: Users assigned as the program director/principal investigator (PD/PI) or others assigned directly to an application/award should only have one eRA Commons account for their entire career.
If you find that you have more than one account, please have the accounts consolidated by contacting the eRA Service Desk at https://public.era.nih.gov/submithelp/ or 1-866-504-9552.
Resource: Search Accounts in the eRA Commons online help
Click on thumbnail image to expand to full view.
Figure 3: Account Management Module (AMM) Search Screen showing Create New Account button, once a search finds no account for the details you entered.
Step 4 — Create an eRA Commons Account (including Adding a Role)
You can access the Create Account screen from the Search Accounts screen by clicking the Create New Account button.
- Enter the User ID or let the system generate one
- The Primary Organization defaults to the logged in user’s organization
- Add a user role to an account
(Note: An authorized user with a SO, AA, AO or BO role can assign roles to an account.)
- On the Create Account screen, click the ‘Add Roles’ button at the bottom of the screen under the header Roles.
- The Add Roles screen is displayed. Scroll through the list and click to select the appropriate role(s). Use Ctrl+click to select multiple roles.
- Click the Add Role(s) button.
Resource: Add/Delete User Roles
When all the fields are complete, click the Create button. The Account Details screen appears with a message that the account has been created successfully.
Resource: Create New Accounts in the AMM online help
Figure 4: Account Management Module (AMM) Create Account Screen showing the Add Roles button and the Create button
Figure 5: Account Management Module (AMM) Add Roles screen
Roles With Limited Access
Individuals with these roles can only view the Institution Profile (IPF) of the affiliated organization and view/edit their own Personal Profile (PPF):
For most institutions, the signing official (SO) is in the Office of Sponsored Research or equivalent. You can find the list of signing officials for your institution in the Institution Profile.
- Log in to eRA Commons.
- Navigate to the Institution Profile module (see Opening Modules), then click the Basic Information tab.
- You see a row titled Signing Officials.
- Click the plus sign to view the name of the signing officials.
If you are unable to identify your SO, contact the eRA Service Desk.
Resource: Signing official topic in the eRA Commons online help