Overview of Status

What is the purpose?  

The Status module is the interface in eRA Commons that allows project directors/principal investigators (PD/PIs) and signing officials (SOs) to track the status of award applications through the submission process, view all applications as well as notice of awards and other key documents, and perform several post-submission and post-award transactions.

For additional details on how to track your application, please visit Submit, Track and View Your Application on the NIH Grants website.  To see a list of each application status, see https://www.era.nih.gov/docs/era_status_codes.pdf.

Locate the Status Tab in eRA Commons

Click on thumbnail image to expand to full view.

Status is accessed by logging into eRA Commons (https://public.era.nih.gov/commons/) and navigating to Status by one of the four methods shown below.

Figure 1: Shown are four different user interfaces for accessing the Status module in eRA Commons

The Status module appears differently for PIs and SOs. See examples below.

Figure 2: The PI Status Search screen showing the three categories for searching: Recent/Pending eSubmissions, List of Applications/Grants, and Search by Grants.gov Tracking Number

Figure 3: The signing official’s (SO) Status search screen showing the many different search options (i.e. General Search, Pending Progress Report, Change of Institution, etc.)

What are the features?

• Access to specific functions is based on roles or delegations to accounts
• PD/PIs can see all the award applications for which they are the designated PI
• SOs can search to access information for all applications for their organization
• SOs and PD/PIs can view the status of an award application submitted through Grants.gov and view any errors/warnings identified by the eRA system during the submission process
• SOs and PD/PIs can view an assembled application, just as a reviewer would see it
• SOs can stop the submission of an application if it is determined that some part of the application was lost or did not transfer correctly during the submission process
• SOs and PD/PIs can view grant number, review group, Institute/Center(s) and Scientific Review Officer assignments prior to application review
• PIs can view the priority score, percentile, and summary statements
• SOs can submit additional information requested prior to a final award decision via Just-in-Time
• SOs and PIs can view the official grant award document (Notice of Award)
• Status provides access (based on eRA Commons role) to all official documents
• Launch reporting applications, such as the Research Performance Progress Report (RPPR),  Federal Financial Report (FFR), and Grants Closeout, through the Status module
• View all progress reports due for the institution
• Submit a variety of prior approval requests electronically, such as no-cost extension, application withdrawal, change of PD/PI, and carryover requests
• Access and update human subjects information through the Human Subjects System

What are the benefits to the recipient community?

• Status provides PD/PIs and SOs real time information on the status of their grant applications
• One convenient location to view and process applications, post-submission functionality and post-award transactions
• Status is secure so that a PD/PI can view only the applications for which he or she is the designated PI. The SO can view selected status only for investigators in their institutions.
• Users can view names and contact information for agency staff assigned to a particular application record

What are the benefits to NIH or Agency staff?

• Provides a single location for NIH or Agency staff to connect with applicants/recipients
• Automated emails to PIs and/or SOs alert applicants/recipients if critical information is available via Status

Who can see Status?

• PIs and SOs registered with eRA Commons
• Other eRA Commons users at the institution, who have been given the Status delegation.