About the Institution

The About the Institution component of the Institution Profile lets you view information about your organization, such as unique entity identifiers (UEI), older DUNS numbers, and assurance numbers. If you hold the SO role within your organization, you can also edit some of this information.

For information about eligibility to apply for different opportunity types, see Opportunity Type Eligibility.

Viewing About the Institution Information

You can view the information in the About the Institution component of the profile by:

  • Clicking the About the Institution header
  • Clicking the + View button for About the Institution

ClosedThe information displays as read-only:

  • Primary UEI/DUNS
  • Secondary UEI/DUNS
  • Opportunity Type Eligibility
  • Federal-Wide Assurance Numbers
  • Animal Welfare Assurance Number
  • Organization Type
  • Ownership Control
  • View Primary/Secondary DUNS for your organization prior to April 2022

Portion of the the screen showing the About the Institution component of IPF in View mode

Editing 'About the Institution'

ClosedIf you hold the SO role within an organization, you can edit some of the fields in About the Institution of the Institution Profile.

Portion of screen showing the About the Institution component in Edit mode

Click the Edit button (pencil icon) on the About Institution Information header to display editing tools for those fields that are editable.

NOTE: The Primary UEI/DUNS, Organization Type, and Ownership Control fields are read-only, populated with organizational information on file. The Primary UEI/DUNS field reflects the primary UEI provided during the original institution registration. This number is not editable through Commons. To make changes to the primary UEI/DUNS, please contact the eRA Service Desk for assistance.

The following fields are available for editing, but are not required:

Secondary UEI/DUNS

ClosedThe Secondary UEI/DUNS field allows SOs to edit, add, and remove additional UEIs for the institution as necessary.  

  • To add a secondary UEI number to the profile, click the Add button to display a text field. Enter the required 12 character UEI value. Until you save the profile, the space after the slash (/) displays as "No DUNS associated with this UEI". After saving the profile, if a DUNS is already associated with the entered UEI, the associated DUNS will appear after the slash.

    About the Institution component showing the Add button and the resulting text fields/boxes

  • To edit a secondary UEI , simply update the value in the editable text field. You cannot edit the UEI's corresponding DUNS number.
  • To remove a secondary UEI/DUNS value, click its Remove button and then click Yes in the confirmation popup to complete the deletion.

Opportunity Type Eligibility

There are Closedthree opportunity types, and the institution is eligible for those types with a marked checkbox. At least one of these types must be selected for the institution to be eligible to submit grant applications. Information links provide additional information. Opportunity types were specified during the institution registration process (see Registering an Institution).

Opportunity Types

Opportunity types that were set during institution registration have their checkbox marked and these are not editable even when you click the Edit button (they cannot be unchecked). However, if your institution wants to expand the types of opportunities that it can submit grants for, you can mark the unchecked opportunity types to add these to the list of types of opportunities your institution can apply for.

The three types are:

  • NIH Grants/Contracts - This is the most common type of registration and is required for any application that is funded by NIH.
  • Non-NIH Grants/Contracts - This type of registration will let you submit applications for other agencies that use NIH eRA systems (such as SAMHSA).
  • Other Transaction Authority (OTA) opportunities - This type of opportunity is for a type of funding that is neither grants nor contracts and is being used across NIH.

Federal-Wide Assurance Numbers

The Federal-Wide Assurance is the only type of new assurance of compliance accepted and approved by the Office of Human Research Protections (OHRP) for institutions engaged in non-exempt human subjects research conducted or supported by HHS.

ClosedThe Federal-Wide Assurance Numbers field allows SOs to edit, add, and remove numbers for the institution as necessary.

  • To add an Federal-Wide Assurance number to the profile, click the Add button to display an editable text field. Enter the Federal-Wide Assurance number into this field.

    About the Institution component showing the text fields/boxes displayed after selecting the Add button for FWA

  • To edit an Federal-Wide Assurance number, simply update the value in the editable text field.
  • To remove an Federal-Wide Assurance number, click its Remove button and then click Yes in the confirmation popup to complete the deletion.

Animal Welfare Assurance Number

The Animal Welfare Assurance is a document an institution and all performance sites involving animal research must have on file with the Office of Laboratory Animal Welfare (OLAW) before being awarded a grant or contract.

The Animal Welfare Assurance Number field displays the number passed to Commons from OLAW. If existing, a number in parentheses represents the old format number that corresponds to the new format number. This field is not editable.

View Primary/Secondary DUNS for Your Organization Prior to April 2022

Click on this heading to see the read-only DUNS numbers used by your organization prior to April 2022, when the federal government switched over to unique entity identifiers (UEI); see Unique Entity Identifier Update on the GSA website for more information. Each DUNS number is accompanied by its corresponding UEI (if a corresponding UEI exists).

When you are done, click the Save All button at the top or bottom of the profile to save the changes. The Save All button saves the changes made in all components. For information on errors, see How Are Data Errors Indicated?

If you do not wish to save your changes, click the Discard Changes button instead.

Remember: Hiding a component is not the same as saving the component!

IMPORTANT: Only signing official (SO) users can edit the Institution Profile, except for institutions that have a TTO administrator but no signing official, in which case, the TTO administrator can edit. For institutions with both an SO and TTO administrator, the TTO administrator can edit only the Extramural Technology Transfer Administration component.

Only SOs can see the Policy Documents tab, which contains the financial conflict of interest policy.