Only the PD/PI or the PD/PI delegate may initiate an RPPR. When there are multiple PIs (MPI), only the Contact PI or the PD/PI delegate of the Contact PI can initiate the report.
To initiate, the user can choose from one of two ways to access the RPPR functionality:
If an RPPR exists already, Commons displays the report for editing.
The RPPR Menu screen displays. The options for the uninitiated report are Initiate and Cancel.
NOTE: For multi-year funded awards, the following message displays when attempting to initiate an RPPR if the previous year's report has not been submitted:
The Multi-Year RPPR for the previous year must be submitted prior to initiating this Multi-Year RPPR.
In this case, the option to initiate is disabled.
The RPPR Menu screen includes the following fields:
This is the complete number of the grant
The PD/PI of the grant award for which the progress report is being prepared. In the case of MPIs, a list of PD/PI names displays with the Contact PD/PI indicated by the word Contact.
The project title of the grant
The due date of the progress report for awards issued under the SNAP (Streamlined Noncompeting Award Process) provisions is the 15th of the month preceding the month in which the budget period ends (e.g., if the budget period ends 11/30, the due date is 10/15). If the award is not issued under SNAP provisions, the progress report is due the first of the month preceding the month in which the budget period ends (e.g., if the budget period ends 11/30, the due date is 10/1). If the due date falls on a weekend or federal holiday, the due date is automatically extended to the next business day. Progress reports for Fellowships are due two months before the beginning date of the next budget period. Occasionally the Notice of Award (NoA) will indicate a different due date that will supersede these dates. Grantees should consult the NoA to determine when SNAP procedures apply.
All AHRQ RPPRs are due 3 months before the anniversary of the award. For example, for an FY2021 award issued with a start date of 2/1/2021, the annual progress report (RPPR) for the award to be issued in FY2022 is due 11/1/2021 (i.e., three months before the FY2022 budget period start date of 2/1/2022). If the due date falls on a weekend or federal holiday, the due date is automatically extended to the next business day.
The name of the current reviewer or organization (e.g., PD/PI name, NIH). This value is blank before the RPPR is initiated.
The current state of the progress report. Possible values are as follows: Not Started, PD/PI Work in Progress, Reviewer Work in Progress, and Submitted to Agency.
Buttons or Actions Available in Three-Dot Ellipsis Menu
Available actions, most of which are found by clicking the three-dot ellipsis icon next to the Award Number, vary depending on the status of the RPPR and/or the limitations of the current user’s role. See RPPR Menu for a list of all possible buttons and actions (under the three-dot ellipsis icon) available on the RPPR Menu screen..
Once initiated, Commons creates the RPPR in a PD/PI Work in Progress status and sets the current reviewer. A message displays as follows:
The RPPR has been successfully initiated.
NOTE: If initiation fails due to business rules validations, error or warning messages display on the screen.
Once initiated, begin editing by clicking the three-dot ellipsis icon next to Award Number and selecting Edit RPPR. The RPPR is accessed for editing via the RPPR Menu screen. The steps for accessing each type of RPPR are outlined in other topics. Refer to Accessing a Single-Project RPPR for Editing or Accessing a Multi-Project or Single-Project with Complicated Structure for Editing.