Organizational institutions and users of the Commons system can grant other institutional Commons users the authority to enter and process grant information, update Personal Profile (PPF) information, submit RPPR information, and work with specific modules. This method of assigning (and revoking) authority to other Commons users to perform specific functions is called Delegation.
Commons users can delegate specific authorities to other Commons users for their own accounts such as when a PI delegates the Progress Report authority to another PI or a Sponsor delegates to an assistant. Additionally, administrative users such as SO can delegate certain authorities on behalf of another Commons user. For example, an SO can grant an ASST user the Sponsor authority on behalf of a Commons Sponsor user.
Listed below is a table of the types of delegation authorities in Commons, along with who can grant that authority and who can receive it.
|Authority Type||Delegated By||Delegated To|
|Progress Report||SO, AA(on behalf of PI)||PI, ASST||Enables the delegated PI/ASST to work on progress reports for another PI - Includes Interim and Final RPPR and HSS requests|
|Progress Report||PI||PI, ASST||Enables the authorized user to work on progress reports for the PI - Includes Interim and Final RPPR and HSS requests. This does not include the ability to submit any RPPRs—only the SO can submit, unless they delegate that authority to the PI.|
(on behalf of SPONSOR) or SPONSOR
|ASST||Allows the ASST to work with the xTrain module for the SPONSOR|
|Status||PI||ASST||Allows the ASST to work with the Status module. If a user needs access to edit the Final or Interim RPPR, then the user also needs access to the Status module.|
|PPF||All users||Active user within the Institution||Enables another user in the same institution to edit someone else's personal profile|
|Submit||SO||PI||Enables the PI to submit RPPR and MYPR reports -- now needed for PI if they are to submit Interim and Final RPPR|
|xTrain||PI||ASST||Enables the ASST to work with the xTrain module and xTRACT|
NOTE: Delegations are not permanent and can be revoked at any time.