Editing the RPPR Forms

After selecting the appropriate editing option, the RPPR section A. Cover Page displays. The Cover Page includes information about the grant, PD/PI, signing and administrative officials, organization, and project/reporting/budget periods. Some of this information may be auto-populated. For more information on the Cover Page, refer to the NIH Research Performance Progress Report (RPPR) Instruction Guide.

NOTE: PDF uploads for the D.2.b New Senior/Key Personnel and D.2.c Changes in Other Support sections are required to be a flattened PDF. A flattened PDF is one that does not have fillable forms or other layers, such as movable images. The easiest way to flatten a PDF using Adobe Acrobat Reader is to print the document, but choose the “Print to PDF” option in the Print dialog, and save to a new file name when prompted. If you attempt to upload and save a file that is not a flattened PDF, you see this error message, "Error Uploading PDF. Please ensure all files are flattened. ....".

To edit the RPPR:

  1. Update the information as necessary and click the Save button.

    The ClosedCover Page includes tabs at the top and links at the bottom of the page for navigating to the other sections (e.g., Accomplishments, Participants), which may be completed in any order. Before navigating to and from any of these sections, you must click the Save button--navigating away from any page on the RPPR without clicking Save results in the loss of any information entered prior to the last save.

    Cover Page

  2. Sections can be completed in any order. To navigate and populate the other sections of the RPPR, select the appropriate link from the top or bottom of the page. The same navigational links appear on each section of the RPPR.
  3. Complete the appropriate fields of the report.

    Details for completing each section are discussed in the RPPR Instruction Guide (https://grants.nih.gov/grants/rppr/rppr_instruction_guide.pdf). Many of the fields on these pages, however, behave in a similar manner.

  4. Click the Save button before navigating to the next page.

  5. To return to the RPPR Menu, click the Cancel button.

When an RPPR is ready for review and submission, it is routed to the next reviewer. Refer to Routing the RPPR

NOTE: Question B.4 of the Accomplishments section of the RPPR has a link to generate the automated Trainee Diversity Report for some research training, career development, and research education grant types (if trainee data has been entered into xTrain). If you see the Generate the Trainee Diversity Report link in the RPPR Accomplishments section, instructions for generating the report can be found in the xTrain online help here: Generate the Trainee Diversity Report. Also see the NIH Guide Notice NOT-OD-20-178 and the Electronic Trainee Diversity Report video tutorial.
Generate the Trainee Diversity Report link

Using the UI

+ Add Button

To use an Add button, click it to see a popup, then enter or select data into the appropriate fields.

Add/New feature

You can edit or delete items from the table using the actions listed under the three-dot ellipsis menu.

Text Box

All text boxes on the RPPR have character limits. The number of characters available is reflected beneath each text box as characters are entered.

Sample text box

Changing Saved Responses

While in WIP status, answers may be changed. A warning message displays as follows:

The entered/uploaded response will be deleted. Do you wish to continue?

The user editing the information can choose to Continue or Cancel the action. Choosing Continue deletes the previous response, removes any attachments, and disables the relevant fields associated with the question. Choosing Cancel cancels the change.

Table Tools

You might notice various icons above tables in RPPR. Several built-in table tools let you work with data in tables.

Table tools



Entering filter text to see instant filtering of the list as you type, with the number of found results updated as you type. The text you type in filter is highlighted in the table.

Sorting Columns


Click column headers to sort by that column. Gray up and down triangles indicated a non-sorted column. A solid black up arrow indicates the table is sorted by that column-descending and solid black down arrow indicates the table is sorted by that column ascending.

Download/Print Tool


Use the download tool to export table data to Excel or PDF, or to print. Data from all columns is exported/printed even if only a subset of columns are visible.

Grid Tool


To help avoid scrolling, use the grid tool to specify how many table rows appear per page.

Search Results Navigation

Search Results Navigation

Navigate to each page of search results using the above tool.