Submitting Your Final Progress Report

A Final Progress Report is required for any grant that has ended and any grant that is not to be extended through award of a new competitive segment. This report should be prepared in accordance with instructions provided by the awarding component.

At a minimum, the Final Progress Report should include:

If a competitive renewal (Type 2) has been submitted, whether funded or not, the progress report contained in that application may serve in lieu of a separate Final Progress Report. In addition, at the discretion of the awarding unit, a reprint or pre-print may be used for this purpose. Grantees should contact the assigned Grants Management Specialist for information on these alternatives.

The Final Progress Report is accessible via the Closeout Status screen. To submit your Final Progress Report:

  1. Click the Requires Closeout link for the grant from Status search results.

    The Closeout Status screen displays. Final Progress Report is listed in the Closeout Submission Requirement column. The Action column should include a link for Process Final Progress Report.

  1. From Closeout Status, click the Process Final Progress Report link.

    The Closeout - Upload Final Progress Report screen opens. From this screen, you can upload your report. Note that the report must be in a Adobe PDF format.

    eRA has recently updated the Closeout screens for PIs (and delegates) based on our new standards. SOs will see similar changes in a future release. Refer to the appropriate steps and images provided for your eRA Commons role.

  2. Closed toggler arrowFollow the steps for uploading based on your Commons role.
    • If you are a PI: Click the Upload button to search for and select your progress report file. This file must be in PDF format.

      PI version of screen

    • If you are an SO: Click the Choose File button to search for and select your progress report file. This file must be in PDF format.

      Closeout-Upload Final Progress Report screen

  3. Click the Submit button.

    In a separate window, a certification statement displays. 

    APPLICANT ORGANIZATION CERTIFICATION AND ACCEPTANCE: I certify that the statements herein are true, complete and accurate to the best of my knowledge, and accept the obligation to comply with Public Health Services terms and conditions if a grant is awarded as a result of this application. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties.

  4. Click the OK button to continue.

    You can click Cancel if you have made a mistake and need to return to the Closeout - Upload Final Progress Report screen.

  5. Closed toggler arrowWhen you save the report, the status of the report updates to Received and the Action column contains only the View FPR link for viewing the report. You can see this status on the Closeout Status screen.

    PI's version

    View link

Upon review of the Final Progress Report, the Program Officer (PO) may determine that additional information is needed from the grantee institution and will make a request for this information. This is referred to as a Final Progress Report Additional Material (FRAM) request. In this event, a FRAM Update link will appear in the Action column providing a means for submitting the additional material. Refer to the topic titled Final Progress Report Additional Materials (FRAM) for information and the steps for completing this request.