The Demographics section of the Personal Profile lets you view, add, or update your:

  • Sex
  • Ethnicity and race
  • Disability

If you are in a training or career development program, you must answer questions concerning:

  • Repayment of federal debt (required if you have a Trainee role)
  • Disadvantaged background (required if you have a Trainee role)

All Commons users have access to the Demographics section of the Personal Profile.

IMPORTANT: To save any profile changes, you must click the Save All button, which is located at the top right of the screen. You can save profile changes ONLY after fixing ALL error items in red/pink that show a red x (Red x icon indicating an error), even those unrelated to your current change. If you save while errors exist, changes are NOT saved and you see an error message.

Viewing Demographics

Click the Demographics section heading to see the section content.

ClosedThe following information displays as read-only:

  • Sex
  • Ethnicity
  • Race
  • Disability
  • Disadvantaged (Trainee only)
  • Federal Debt (Trainee only)

PPF Demographics section summary view

Edit Demographics

Click the Edit button (pencil icon) on the Demographics header to display all the editable fields available in this section of the Personal Profile.

Edit button on section of Personal Profile

ClosedThe following fields are available for editing:

Demographics in edit mode


Select the radio button for one of the options (required):

  • Female
  • Male
  • Do not wish to provide

ClosedEthnicity and Race

Select the radio button for the appropriate response to:

  • Ethnicity (required): Select one option.
  • Race (required): Select all that apply.


Select a response to the question Do you have a disability?. If Yes, select the checkbox for the disability you have. This is a required field.

ClosedQuestions for Those in Training and Career Development Programs

The following questions are required for those persons appointed to and supported by NRSA or non-NRSA research training, institutional career award, or research education award.

  • Are you delinquent on the repayment of any U.S. Federal debts?

    Select the appropriate radio button. For a response of Yes, use the text box for a mandatory explanation. Use the link provided next to this field to see examples of debts requiring a Yes response.

  • Are you from a disadvantaged background?

    Select the appropriate radio button. Use the link provided next to this field to see the full definition of disadvantaged background.

When you are done with your edits, click the Save All button at the top of the profile to save your changes.