Steps for SO to Re-assign an Award

In the Status module, signing officials (SO) can use the "Re-assign Award" option from the Search Type dropdown to change the assignment of an award from one existing department or component to another existing department or component within their institution.

This functionality is only available to signing officials from grantee organizations that are classified as Institutions of Higher Education. This tool cannot be used to create new departments or components.

NOTE: This does NOT move an award from one institution to another; it moves an award only within departments/schools from the same institution. To move an award between institutions, see Relinquishing Statements instead.

To re-assign one or more awards:

  1. Log into eRA Commons with an SO account.

  2. Navigate to the Status module and select Re-Assign Award from the ClosedSearch Type dropdown.

Search Type dropdown for SOs showing Re-Assign Award search option

A Re-assign Award search screen opens.

  • STEP 1: Enter search criteria to find an award, then click Search.
    The School and Department dropdowns shows departments/components within your institution. (Closedclick to view)

    • Re-assign Search

    The search results are displayed.

    Select one or more checkboxes of awards to move. To select all visible search results, click the checkbox at the top of the column of checkboxes. To make more results visible, use the Grid tool Grid tool for setting visible rows per page to set visible rows per page.

    Once you have made your selections, click the Next button at the bottom of the screen. (Closedclick to view)

    NOTE: You can move all of the visible awards on a page at one time; however you cannot combine marked checkboxes on non-visible results pages into the current re-assignment step. To move grants on other results pages, you must go to those pages and do the reassignment.

    Re-assign search results

  • STEP 2:Select the School and Department to which the selected grants should be moved; then click Next.
    Only existing schools and departments are shown. (Closedclick to view)

    • Select destination School and Department

    STEP 3: Review the summary, which indicates the number of awards being moved and the destination. If the information is correct, click Submit. (Closedclick to view)

    Summary of reassignment

    In the Confirmation of Award Assignment popup, click OK. Closed(click to view)

    Confirmation of reassignment

  • NOTES:
    • Functionality is only available to signing officials from recipient organizations that are classified as Institutions of Higher Education.
    • Assignments are immediate in eRA Commons. The new assignment can be viewed on the Re-assign Award search page.
    • Assignments will be visible in RePORTER on the following Monday.
    • You can search only for current and future fiscal years, for awarded grants or pending type 5 grants.