Virtual Meeting List of All Applications

This screen shows information for all the applications for a given Virtual Meeting. The following sections are available. Click each section name below the screen view for more detail:

Virtual Meeting List of Applications screen

ClosedInfo Bar

  • This bar is near the top of the screen and contains the "Go To:" menu, a link to the Virtual Meeting Participant Report, as well as the meeting identifier.
    • Clicking on the Virtual Meeting Participant Report link produces a report that displays all reviewers, review and program staff who have accessed the Virtual Meeting. Review staff can also run this report from the Peer Review reports menu after the meeting has ended.

ClosedMeeting Information (collapsible)

  • The information here includes:
    • Meeting Title
    • Meeting Identifier
    • Meeting Phase
    • Meeting Dates
    • SRO name
    • Workgroup name (if applicable)
    • Critique due date

ClosedAnnouncements (collapsible)

  • The title bar for this section shows the total of unread messages compared to the total number of messages to the right side. Any messages posted by the SRO/ESA will be shown here.
  • Review Staff may choose to post announcements periodically throughout the meeting to keep Program Officials monitoring the meeting informed of any review order changes, breaks, or other pertinent information.
  • The Announcements menu is collapsed by default and its header contains the number of unread and total announcements that have been posted for the meeting. The menu is expanded by clicking the header. (Closedclick to view)

    VM Meeting announcements collapsed.

    VM Meeting announcements expanded.

  • When expanded, the announcements section displays a text box at the top of the menu. This text box is limited to 10,000 characters (1,000 for RTMS meetings) and is only visible to review staff. Typing and submitting an announcement alerts POs monitoring the meeting that a new announcement has been posted by automatically refreshing the unread and total announcement counts for the meeting. Additionally, if an announcement is submitted by another user, it appears on this screen as new the next time the screen is accessed (example: if an ESA submits an announcement, the SRO sees this announcement appear as new on their screen, and vice versa).
  • Below the announcement text box, the list of posted announcements displays.
  • The announcements on this screen are sorted in reverse chronological order, with the newest announcements on the top of the list. Each entry contains the text of the announcement, the name of the user who posted the announcement, and the date and time it was posted. (Closedclick to view)

    Example Announcement

  • When an announcement is new or newly edited and is considered unread, the announcement icon is in a field of blue. . (Closedclick to view)

    New announcment message.

  • Expanding the Announcements menu designates any new announcements present as read, and they appear without the announcement icon in a field of blue if the screen is refreshed or accessed for a second time.
  • Hovering the cursor in the announcement field enables the ClosedEdit icon. Clicking on the Edit icon reverts the message area to an editable text box to allow the announcement to be amended.

Edit icon appears when cursor is placed in the text field

ClosedHold option

  • If necessary, the SRO can hold the meeting by entering a date/time in the future then clicking the Hold button.
    • This date and time is reflected on reviewers' List of Applications screen.
  • When the meeting is being held, any new Discussion comments entered by reviewers after the Hold button was clicked are “hidden” from other reviewers. Reviewers only see their own new comments and all previously entered comments while the meeting is on hold. When the meeting is resumed, these comments become visible to other reviewers.

    • NOTE: The meeting will NOT resume at the entered date and time! The Resume button must be manually clicked to remove the Hold.

    NOTE: The SRO can always see and edit comments made by reviewers while the meeting is on hold.

  • The current meeting status information is also visible to Program Officials and other SROs in the RTMS tool for PO's.

ClosedTable of applications (Closedclick to view)

VM Table of Applications.

  • Above this table is the time of the last data screen refresh. A manual refresh can also be performed by un-checking and then re-checking the "Refresh" option located under or beside the last refresh time.
  • The lower half of the set of applications can be hidden/unhidden by toggling the "Lower Half" check box under the last refresh time at the top of the table. By default, the Lower Half designated applications are hidden.
  • The first four columns of the table are sortable by that column header. The column headers are: (click each header name for more information)
    • ClosedReview Order or Discussion Order
      • Shows the order in which each application and component will be reviewed. If this column is used to sort the list, the applications are grouped by reviewer and then review order.
    • ClosedCluster
      • Indicates the cluster containing the application in meetings where there are more than one cluster.
    • ClosedApplication Number
      • This column shows the application number, component, funding opportunity number, and Program Staff who are assigned to or are tracking the application.

        NOTE: Note: The names of Program Staff can only be viewed by the SRO/ESA. The assigned PO is listed first and then any other personnel who are tracking the grant are listed next in alphabetical order of their last names.

    • ClosedPI Name
      • Displays the name of the Lead PI for the application
    • ClosedDiscussion Unread/Total
      • This shows the number of discussions comments that are unread out of the total number of discussion comments.
    • ClosedAction
      • The only action available at this time is Go To Discussion found by clicking the three-dot ellipsis icon, which opens the Virtual Meeting Discussion Dashboard screen for that application.
    • ClosedLower Half
      • If the "Hide Lower Half" check box above the table is not checked, all applications in the meeting that are in the lower half have an "X" in that column.
    • ClosedApplication Chair
      • This column shows the current Chair for each application or an Assign button to assign that role to a reviewer who does not have a conflict with the application. If the currently assigned Application Chair needs to be changed, the Chairs' name can be cleared by clicking on the "Clear" link.

    NOTE: Below the table of applications is a link to allow the SRO/ESA to be contacted in situations where any conflict or assignment issues are noticed within IAR.